Hotel options for CANVAS | Science Societies
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Hotel options for CANVAS

CANVAS 2025 hotel reservations

We have negotiated discounted rates for hotels within walking distance of the Salt Palace Convention Center in Salt Lake City, Utah.

For the Societies to provide discounted rates and secure enough of these discounted rooms for CANVAS attendees, we had to sign a contract guaranteeing that a certain amount of attendees will commit to reservations. Your choice of hotel impacts our ability to negotiate future contracts and determine discounts to fulfill our contractual agreement with these hotels. Thus, we kindly ask that if you can, please choose to stay within one of the five CANVAS hotel reservation room blocks (listed below). 

  • All reservations must be received by October 20, 2025to guarantee availability and the listed discounted rates.

Click the button below to make your hotel reservation.

Make a Reservation

The prices listed below are guaranteed through October 20, 2025. 

  • Requests are honored on a first-come, first-served, space available basis.
  • Availability is not guaranteed. Note that the pricing listed does not include taxes and fees.

(1) Radisson Hotel Salt Lake City Downtown(215 W S Temple Street)
Single $189/Double $189/Triple $199/Quad $209
Located .3 miles from Salt Palace Convention Center.

(2) Salt Lake Marriott Downtown at City Creek—Headquarter Hotel(75 S W Temple Street)
Single $206 | Double $206 | Triple $225 | Quad $235
Located across the street from Salt Palace Convention Center.

(3) Hyatt Regency Salt Lake City(170 S W Temple Street)
Single $225 | Double $225 | Triple $250 | Quad $275
Located .2 miles from Salt Palace Convention Center.

(4) Holiday Inn Express Salt Lake City Downtown(206 S W Temple Street)
Single $159 | Double $159 | Triple $169 | Quad $179
Located .2 miles from Salt Palace Convention Center.

(5) Hilton Salt Lake City Center(255 S W Temple Street)
Single $206 | Double $206 | Triple $226 | Quad $246
Located .3 miles from Salt Palace Convention Center.

  • All amenity availabilities and hours of operation should be confirmed with the hotel directly.
  • Most hotels no longer provide daily housekeeping.
  • Please inquire at check-in regarding the current schedule/process and hours of outlet operation.

Need to Reserve 10 or more rooms for your group?

Confirmation and instructions for your room block assignment will be sent within 7-10 business days. The last day to submit a room block request is October 2, 2025.

Reserve a Room Block

Please email us for per diem rates and reservations.

hotel-map

Important notice

Orchid Events is the only official housing company for this event and will not contact you directly to make a reservation. Booking through ASA, CSSA, SSSA’s official housing provider, Orchid Events, ensures you will be working with a reputable company, that your credit card information is secure, and that you will benefit from all services provided to conference attendees at the official hotels including shuttle transportation to the convention center.

Beware as scam and fraudulent housing companies may approach members and exhibitors with fraudulent offerings of hotel rooms at significant discounts. Lured by highly attractive rates, exhibitors and attendees fall prey to these imposters losing significant deposits, discovering hidden costs, upfront charges, or being bait and switched to hotel rooms they never booked.

If you are contacted by anyone asking if you need a room reservation for CANVAS, or if they represent themselves as the “ASA, CSSA, SSSA housing provider,” please get as much information as you can, then contact Orchid Events.

Cancellations

  • Before October 5, 2025 - Cancellations and changes can be made without a fee online or by contacting Orchid Events.
  • On or After October 6 - Cancellations and changes can be made online or by contacting Orchid Events. Cancellations will be subject to a $40 fee.
  • On or After October 20 - Cancellations and changes must be made through the hotel. Cancellations will not be refunded the up-to two night’s room & tax deposit. 

No-show

If you do not show up on your expected arrival date, the hotel will charge a no-show fee equal to one night’s room and tax and cancel your reservation.

Early departure

If you check out prior to your scheduled departure date, the hotel has the right to charge you an early departure fee. Early departure fees vary by hotel and you are responsible for any fees incurred.

Deposit

All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of two night's room and tax for each room reserved. Your credit card will not be charged during this stage and is held as a deposit only.

Check deposits must be received no later than October 6, 2025.

Maintain your hotel loyalty points

When making your reservations, you can still earn hotel loyalty rewards points when booking through our reservation system (through Orchid Events). Please have your rewards/loyalty account number/s when making reservations.

Acknowledgments

Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone. Fax and mail acknowledgements will be sent within 72 hours of receipt from info@cvent.com.

If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive written confirmation from the hotel.

Questions or special requests

If you have special request or accommodation needs, you can Contact Orchid Events 888-307-6880 or help@orchid.events 

  • Agents are available Monday through Friday from 8:00 AM to 5:00 PM MST.
  • Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

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