Frequently asked questions
General Information
CANVAS 2025 is in Salt Lake City, Utah.
The meeting runs from Sunday, November 9 through Wednesday, November 12. The scientific program begins Sunday with the Opening Keynote at 5:45 pm and concludes Wednesday with the Closing Reception beginning at 4:30 pm. There are several workshops and tours available as early as Friday, November 7 that require an additional registration fee. Please check the program or app to confirm the schedule.
No, but registration rates are reduced for members.
No meals are included, but there are breaks and receptions where snacks and coffee may be available.
The Societies’ policy is to waive registration rates for non-member invited symposia speakers only. If you are a member of ASA, CSSA, or SSSA, you must register normally. If you are a non-member speaking in a volunteer session, you must register normally.
Job seekers and employers will connect with jobs, internships, and fellowships in academia, industry, government, and non-profit sectors at the Career Center. There is not physical location to post ads onsite, so we recommend to post in the Member Hub.
Most attendees wear business casual clothing, although some dress more formally for giving their presentations. The meeting rooms are often kept at cool temperatures, so layered clothing is recommended.
Yes, you can earn CEUs toward your Certified Crop Adviser (CCA), Certified Professional Agronomist (CPAg), or Certified Professional Soil Scientist (CPSS) certifications. See pre-approved sessions for CEUs here.
Yes, please check the meeting app for the location.
The Societies do not offer childcare services at CANVAS. The hotel in which you’re staying should have some recommendations for companies that provide this service.
Yes, please check the meeting app for the location.
Receptions and breaks are buffet-style functions, which will allow you to select foods that meet your needs, but it's important to keep your information with us up to date so we can order accordingly. Please update your dietary restrictions/needs here.
Stay tuned for this information!
Stay tuned for this information!
Abstracts
In-person and virtual abstract submissions will open March 18, 2025, then in-person submissions close on July 8 and virtual submissions close on October 1. Please note that your abstract can be edited through the end of the meeting. If you missed the deadline, please watch this website and submit to CANVAS 2026.
Not a problem! Please note that abstracts at this point are “holding slots” that reserve your spot in the desired session. The Program Planning Committee will require a title, full payment, and just enough abstract content to ensure your submissions are placed in proper sessions. Research details and more solid content can be added through the last day of the meeting. Edits to your abstract will be reflected in the online/app versions of the program—even while onsite.
No. Meeting registration is a separate process that is required for all presenters.
Submitting authors will be notified of their abstract acceptance and presentation scheduling in early September.
Please make sure you’re listed as the presenting author and have the correct email address entered in your abstract submission. If that is correct, please check your organization’s spam filter.
Please email your request (including your abstract ID number for expediency) to the Technical Program Manager.
No refunds will be available for abstract submissions.
You will need your email submission confirmation, which contains login instructions, and then you will be able to edit the author, title, content, etc. Editing of submissions can be done all the way up to the start of CANVAS. If you can't find this email, log in with your Society login information here.
- Go to My Account - My Invoices and sign in.
- Click on the invoice number. This will take you to a screen where you can view and print/download your receipt.
Visit ACSESS Publications to learn more about the benefits of publishing with ACSESS.
Presentations
Oral Presentations
Contributed oral talks are either 5 or 15 minutes long:
- 15-minute presentations: We suggest 12 minutes for the talk and 3 minutes for Q&A/transition to the next speaker.
- 5-minute Rapid presentations: Feature three slides per talk. This style tells the story in a short, impactful way.
Invited symposia talks vary in length but are usually 20-30 minutes. If you’re a symposia speaker, please check your presentation length and leave time at the end of your presentation for Q&A and transition to the next speaker.
Yes, you can. However, for 5-minute Rapid presentations, it is not recommended to use animations to save room for information on slides.
Use the widescreen 16:9 format when creating your PowerPoint slides—4:3 format will not work.
Poster Presentations
Each presenter is provided with a half-size 4-foot high by 4-foot wide poster board (1.2 m by 1.2 m). Poster boards have a 1-inch frame, so we recommend that your poster be no larger than 45 inches high by 45 inches wide. Posters can be any size within these maximum dimensions.
Only Velcro is allowed to hang your poster—absolutely no push pins. Velcro will be available onsite at the entrance of the Exhibit Hall while supplies last.
All poster sessions will be in the Exhibit Hall. Every poster presenter will receive specific instructions, including their assigned board number, in an email before the meeting. You can also find your assigned board number in the online program; it will be on the upper left corner of the board onsite.
All poster presenters will display their poster for one day and should set up and remove their posters as follows:
Monday
- Set-up Time*: 7:00–9:00 am
- Display Time: 9:00 am–6:00 pm
- Removal Time**: 6:00–6:15 pm
Tuesday
- Set-up Time*: 7:00–9:00 am
- Display Time: 9:00 am–6:00 pm
- Removal Time**: 6:00–6:15 pm
Wednesday
- Set-up Time*: 7:00–9:00 am
- Display Time: 9:00 am–4:30 pm
- Removal Time**: 4:30–4:45 pm
Presenting authors are asked to be at their poster during their assigned poster session time.
*Be sure to set up your poster between 7:00-9:00 am on the day of your presentation, as many attendees and judges enjoy viewing posters ahead of the actual presentations.
**Posters remaining after removal time will be discarded.
Due to increased survey feedback requesting alternate scientific poster layouts, the Societies is drawing our poster presenters’ attention to Mike Morrison’s poster templates. Please note that this alternate format is merely an option for our poster authors and not required by the Societies.
Please feel free to further explore this concept through this related article.
Yes! If you would like your poster to appear in the online program, you may upload it as a simple PDF file. You can upload your poster file by logging in via the Speakers Corner. The file can be multiple pages but must be only one file (60 MB file size limit).
Virtual Presentations
Once the onsite scheduling, space, and rooms are finalized in mid-August, we will unfortunately be unable to transfer in-person presentations to virtual sessions.
However, there is an “optional prerecording” module along the left side of your Speakers Corner if you would like your oral presentation to be played at the proper time in the physical room (upload due by October 31 to be included in the meeting platform).
⚠ Limitations of prerecording:
- It is not accessible to virtual attendees (including you) until a few weeks after the meeting when the rest of the in-person recordings are released.
- There is no livestream or interactive component—recordings are simply played at the proper time.
- Your virtual registration will give you access only to the limited virtual programs but will allow both virtual and in-person attendees to request contact with you via the online program platform.
If this option is not desirable, please confirm your cancellation.
No, all virtual presentations must be prerecorded for on-demand access.
Yes, all virtual submission presenting authors must have a corresponding paid registration (virtual or in-person) in order to submit a virtual abstract.
Helpful setup and uploading instructions/tips can be found by logging into the Speakers Corner.
You have the option of uploading a prerecorded Eposter presentation and/or a simple PDF poster file if you wish.
With much the same feel as an oral presentation, Eposter presenters walk attendees through the poster section by section.
- Eposter presentations are prerecorded for on-demand access.
- Presentations should last between 2-10 minutes.
- Additional setup details can be accessed by logging into the Speakers Corner.
Please view the examples below for reference:
🔹 Eposter Example #1
🔹 Eposter Example #2
Registration
- Go to our society website: https://web.sciencesocieties.org and Sign In.
- Click on My Account.
- Click on My Registrations – if you are registered, it will show CANVAS 2025.
- If nothing is there, click on Events, choose CANVAS 2025, and follow the steps to register.
With a paid registration, you will have access to:
✔ Opening Keynote
✔ Opening and Closing Receptions
✔ Sessions
✔ Exhibit Hall
✔ The opportunity to add-on professional tours, hands-on workshops, and more.
What does the virtual registration fee include?
The limited virtual option is a focused version of our in-person meeting and includes:
✔ Live audio/content broadcasts of the Opening Keynote and ASF Lectureship Series
✔ Internationally contributed virtual oral and poster presentations
- Go to https://web.sciencesocieties.org/My-Account/My-Invoices and Sign In.
- Click on the invoice number. This will take you to a screen where you can view and print/download your receipt.
- Go to https://web.sciencesocieties.org/My-Account/My-Registrations and Sign In.
- Click on View/Edit Details.
- Click on Edit next to your name. This will take you back to the registration page, where you can update your address/badge and add sessions.
- Click on Check Out when you are done. This will take you to a screen where you can pay with your credit card.
Cancellation and refund information is available here.
You may request a letter of intended participation here.
Travel & Hotel
The closest airport is Salt Lake City International Airport (SLC).
All hotels in the Societies’ reserved block are close to the convention center and can be viewed here.
Reservations for our blocks are to be made here. More information can be found on our Hotels page.
Visit the Visit Salt Lake City website for recommendations on where to eat and things to do.
Students
The full list for 2025 can be found on the Students Page.
A full list of student-specific activities is available here. All students are strongly encouraged to attend any part of the professional program that interests them.
Students seeking travel funding should review this page.
You can check available events based on your program interests here. If you find a session that interests you, click on it to learn more information.
Your poster will be up in the Exhibit Hall all day Monday. You are able to come and go as you please during the competition time frame and will still receive a grade, but you may miss your chance to interact with judges if you are not present.
We are able to honor some switch requests prior to the abstract submission deadline. Please email Send Message with questions on switching sessions.
Yes! Go here to find out how. Don’t forget that while exclusive grad and undergrad tours are offered, student members are able to go on any tour!
